Guidelines for Presentations

Poster Presentations

The maximum size of poster presentations will be: 100 cm (width) by 120 cm (height).

You will receive guidance on poster location and advice with regard to installation at the conference registration desk from 9:30am on Monday 3rd September

Oral Presentations

PowerPoint Submission Deadline: 28th August 2007

PowerPoint Presentations - General

  1. Presentations may only be given as PowerPoint presentations. No other audio-visual medium (e.g., slide, video, or overhead) or software will be available.
  2. Prepare your presentation as a single PowerPoint file to run on an IBM compatible computer as a Microsoft Office 2000 format file. Computers available at the meeting will run PowerPoint 2000. Files created in subsequent versions of PowerPoint will run although not all enhanced functionality of these versions is assured. Save your file as a normal PowerPoint file (.ppt). Do not save your file as a PowerPoint Show (.pps) file.
  3. All presentations must run on the Windows operating system. Conference computers will run on Windows XP Professional. If at all possible, please create your presentation on the same version of Windows or at least test it on this version before submitting it.
  4. PowerPoint presentations must be submitted in advance of the conference by e-mail to d.cowan@csl.gov.uk by Tuesday 28th August. Please name your PowerPoint file with the session number and full name of the first author (session number_ paper number_last name_first name) (e.g. 7_1_Cowan_Dave.ppt). The session number and paper number for your presentation can be found at: http://www.wildlifefertility.org/programme.cfm
  5. If you are unable to submit your presentation by the due date as a result of technical difficulties, special arrangements will need to be made. Please contact Dave Cowan at d.cowan@csl.gov.uk by Wednesday 29th August.
  6. Bring one copy of your presentation to the conference on a CD-ROM or USB media storage device. This copy is to be used as a backup by you and the conference organisers if required. As an additional backup measure, we suggest saving an extra copy of your presentation on your web-accessible local server.
  7. Conference organisers will load all presentations on conference computers. Presenters will NOT be allowed to use their own laptop computers. MacIntosh computers will NOT be available.
  8. All presenters will be given the opportunity to check their presentations on-site, before their presentation time. You are encouraged to book a time and review your presentation, especially if it has any special or technically complex elements.
  9. Your presentation has been allocated 20 minutes including time for questions, you should thus limit your presentation to 15 minutes in order to allow 5 minutes for questions and discussion.

Advice on Production of PowerPoint Presentations

  1. Keep visual aids simple. Convey only one idea per table, figure, or title slide. Figures from publications, theses, or dissertations normally do not make good PowerPoint slides. Too much detail detracts from the primary message of the slide. Use appropriate blank space.
  2. Text on title slides should be restricted to 7 lines.
  3. Avoid white backgrounds. Do not use colors you have not tested before. Avoid dark slides and overly dark backgrounds. Remember that color blind people cannot distinguish between red and green.
  4. Simple typefaces are preferable to fancy fonts. Bold type may be effective on title slides.
  5. If possible, reduce the resolution of pictures using appropriate picture editing and cropping software other than PowerPoint. Resolutions greater than 120 dpi do not improve the projected image, but do increase file size and slow presentation loading time.
  6. Generally use Arial or Times New Roman fonts for all slides. If you use fonts other than Arial or Times New Roman, EMBED them in your presentation when saving it as follows: (a) in the 'File' menu, click 'Save As'; (b) in the 'Save As' window, click 'Tools'; (c) in the 'Tools' menu click 'Embed TrueType Fonts'. You can embed any TrueType font that comes with Windows. Other TrueType fonts can be embedded only if they have no license restrictions. If a font cannot be embedded (for example, it is not marked as being editable or installable), a message appears to tell you why. If you receive such a message use an alternative font.
  7. Keep your presentation as simple as possible to avoid hardware and software conflicts. Audio and video files, animated text, animated figures, superscripts, and subscripts cause most of the problems.
  8. Complicated presentations may not display the same way on the conference computer as on your own computer. Please arrange with the conference organisers to review your presentation on the conference computer prior to your talk.

At the Conference

  1. Register upon arrival at the conference and confirm that your presentation has been received. Arrange a time to check your presentation prior to your session.
  2. Arrive 30 minutes prior to the beginning of your session. Meet the session Chair. Become familiar with the room and with the operation of the 'forward' button for your PowerPoint presentation and laser pointer.
  3. Your presentation will be opened and closed for you. You will advance your own slides.
  4. Presentations are limited to 15 minutes plus 5 minutes for questions. Under no circumstances can your presentation last longer than 20 minutes. Please follow the Chair's guidance and instructions.